Ideco’s offer of POPI-compliant visitor management system

Ideco Biometrics recently launched its Electronic Visitor Identity Management (EVIM) solution based on a mobile data terminal with an integrated fingerprint scanner. It is the only offering of its kind that is fully compliant with the country’s newly promulgated Protection of Personal Information (POPI) Act. Businesses that have been forced to stop the use of non-compliant, outdated visitor management and access control systems can now invest in a viable, credible and trusted solution.

 

EVIM is designed to automate visitor registration and reinforce accuracy across all ID based transactions to help combat escalating incidents of identity theft emanating from exposed visitor information in the traditional logbook.

 

The offering marries the advantages of a digital visitor register system with security in the cloud and integrated fingerprint biometrics, reflecting a strong move in the industry towards the convergence of mobile applications and cloud services, with advanced visitor management systems.

 

Marius Coetzee, Managing Director at Ideco, explains that there are several issues with traditional visitor books or registers that render these systems non-compliant with POPI – or unable to provide full protection of personal information stored in physical documents.

 

“POPI has been signed into law to enforce the right to privacy of personal information of South Africans and ensure that the country is aligned to global data protection laws. Issues such as illegible information and inaccurate records impact on the successful application of traditional systems in line with the objectives outlined by POPI,” says Coetzee.

 

Leadership at Ideco refers to the preamble of the POPI legislation and emphasise the excerpt which states that “the right to privacy includes a right to the protection against the unlawful collection, retention, dissemination and use of personal information;”

 

“This relates very much to the ‘processing’ of personal information. POPI seeks to ensure that only information that is needed for a specific purpose is collected, that reasonable steps are taken to secure this information, that it is relevant and accurate, to only retain as much as is required and only for as long as it is required. If we review access control systems and the collection and storage of personal information, then we begin to see why certain systems work and others do not,” Coetzee adds.

 

Why EVIM works

 

EVIM is based on biometric visitor management technology which provides accurate record keeping in line with legislation, including POPI and the OHS Act. The latter makes it law to accurately record visitor details.

 

The EVIM solution captures names & surnames, as well as vehicle registration details accurately, every entry and exit is date and time stamped, guards or other visitors do not have visibility of the data, all visitor data is securely stored for future reference and it complies with all regulatory and privacy requirements.

 

“We continue to stress that unlike the old visitors book, an EVM report has valid visitor information,” Coetzee continues.

 

The system facilitates barcode scanning for accurate data input of driver details, laptop serial numbers or delivery notes and can perform online ID checks in under 12 seconds. It is also configurable to capture multiple data fields and records all transactions on secure cloud servers.

 

Only authorised users can access EVIM’s online visitors logs and all data can be sorted, filtered or grouped. In addition to the automated daily visitor reports the export function provides a CSV file to import data to any other business system.

 

John Lewis, Security Manger at Willows Estate, said, “The EVIM system is reliable. It verifies data in real time and provides a great barrier to unwanted visitors. Ideco’s EVIM met all our requirements and enabled us to fully comply with all regulations.”

Tagged with: , ,
Posted in Uncategorized

Ideco’s EVIM takes visitor management to new heights

Ideco South Africa, the market leader in identity control, workforce management and access control based on biometric solutions, has launched EVIM (Electronic Visitor Identity Management) to the domestic market.

 

EVIM is an advanced mobile data terminal with an integrated fingerprint scanner used to replace the traditional visitors book.

 

The offering has been introduced to meet a growing need for solutions that are designed to address escalating incidents of data fraud and identity theft. Visitors are notoriously nervous to provide accurate information when completing the visitors book and would either write completely illegible or provide incorrect information.

 

EVIM marries the advantages of a digital visitor register system with security in the cloud and integrated fingerprint biometrics.

 

Marius Coetzee, MD at Ideco, says there is a marked increase in demand for comprehensive identification solutions in visitor management systems, to strengthen security control practices in what is regarded the biggest loophole in access control.

 

The market is aware of the relevance of a visitor register in terms of the OHS Act, but also realise there is no value in the current paper-based process used at almost every entrance.

 

EVIM incorporates a number of key features that combine the accuracy of biometric ID-based transactions with the security of digital cloud-based processing, providing full protection of personal information in terms of the POPI Act.

 

The system facilitates barcode scanning for accurate data input and can perform online ID checks in under 12 seconds. It is also configurable to capture multiple data fields and records all transactions on secure cloud servers.

 

Only authorised users can access EVIM’s online visitors logs and all data can be sorted, filtered or grouped. In addition to the automated daily visitor reports the export function provides a CSV file to import data to any other business system.

 

Coetzee highlights the system’s ability to streamline and secure visitor management processes as one of its key strengths.

 

“Business processes can be automated based on the information captured. Users can create custom fields to capture additional details specific to your organisation, and business rules will then process specific events according to your requirements,” he adds.

 

For more information, click through to www.ideco.co.za

Posted in Uncategorized

Biometric protection… the future of personal identification and security

By Marius Coetzee, MD at Ideco Biometrics

 

Biometric identification systems or those based on fingerprint / face / iris / voice recognition have gained popularity in commerce and more companies are integrating these systems as part of their risk management strategies. A market that was once dominated by fingerprint identification is now making way for the increased uptake of iris / face identification and voice recognition, claim experts in the field… evidence they say of the growing relevance of biometric solutions to combat security threats.

 

“Escalating threats of international terrorism, the increasing number of incidents involving corporate espionage and evolving global cyber crime, particularly identity fraud, is fuelling the demand for- and investment in these systems,” says Marius Coetzee, MD at Ideco Biometrics.

 

“Identity fraud costs businesses and organisations millions and because of the immediate, accessible and pervasive nature of digital connectivity, anyone at any time can be a target; making law enforcement a challenge,” says Coetzee.

 

Ideco is Africa’s leader in identity control, workforce management and access control based on biometric solutions. The Company endorses its message of ‘certainty through identity’ by supplying niche and specialised products that are designed to protect users and safeguard assets.

 

The Company is an acknowledged industry resource centre and operates a national referencing database of identities (juristic & natural persons).

 

According to Ideco, South Africa’s early adoption of biometrics has evolved into a national registry at Home Affairs that enables accurate identity management from birth to death. The South African Police Services also actively use fingerprint identification in their criminal record centre.

 

Coetzee underlines the importance of supplying to the market reliable biometric solutions that would not only provide measurable business benefit, but would stand the test of a Court of Law, should the organisation become a victim of identity fraud.

 

“If we look at fingerprint identification technology a bit closer, there are a number of dynamics that come into play. For example, in a court of law, minutia points or those points which make a fingerprint entirely unique, must correlate with at least eight of these points on the actual fingerprint to confirm a successful match and be admissible as evidence,” he says.

 

Minutia points are the positions where the raised ridges on a fingerprint either split or end. On average, a single fingerprint has between eighty and one hundred of these minutia points. Advanced biometric readers are able to consistently and accurately recognise these points and assign a reference point to them.  

 

“However, if the device doesn’t accurately read these points, or includes irrelevant information such as sub-dermal flesh structures, then the information is based on both true and false minutia which can lead to a number of inaccuracies and risks,” says Coetzee.

 

These issues can also lead to false acceptance or when a person gets identified when he/ she should not be identified and false rejection or when a person gets rejected (not identified) when they should be identified.

 

“The use of technology systems that offer the highest accuracy makes all the difference,” Coetzee adds.

 

“Key features for consideration include the ability to accurately read damaged fingerprints and do so in extreme conditions, whether or not the biometric solution can grow and adapt to the changing requirements of the business and compliance with technical and regulatory requirement. All these aspects are important and must be taken into consideration,” he concludes.

Tagged with:
Posted in Uncategorized

Smiles, nutrition and cost saving on the tuckshop menu thanks to Biometrics

Ideco has partnered with education software provider, EduAdmin and access control manufacturer, Controlsoft, in the rollout of infrastructure to make life easier for learners.

In September this year Ideco formed part of a Project to implement an advanced biometric identification systems at a school in Durban, KwaZulu Natal. The academic institution, which accommodates 1200 students, required a system to help regulate and manage its tuck-shop facility – particularly at PoS (Point of Sale).

To date everything was conducted manually, including the high volume of tuck-shop sales. A credible, easily-managed but effective identification system was required to address operational issues including long queues, human error, incomplete or inaccurate sales and the risk of cash on site.

In addition to the integration of EduAdmin Biometric Cashless Vending Solution Software, the School also implemented and linked Morpho biometric fingerprint readers. This means that each student is identified by their fingerprint and can thereby automatically open a tuck-shop account with their available balance. Any new items required can be quickly scanned and included on the account.

Marius Coetzee, Managing Director at Ideco, says the EduAdmin Project this is a good example of how biometric security and identification systems are adding value in retail.

“Retail is certainly a high growth market and there are many examples in which the application of biometric solutions effectively addresses operational challenges, both in terms of daily practice and those perpetuated by technology,” says Coetzee.

Biometric infrastructure is gaining popularity across various industries he continues. “It is easily integrated, robust, accurate and secure, which adds to its appeal in environments that are not necessarily technology-focused or technology centric. It is also flexible, which means it can integrate with existing systems without any complex customisation or additional skill sets required.”

As the leader in identification technology, Ideco is focused on educating the market about the value of credible, recognised solutions (that prescribe to domestic and international standards) and the reality of the risk associated with product that does not comply with industry regulations and standards.

The Company describes identity fraud as part of daily life and suggests that there is no value in deploying technology that will not contribute to a potential forensic investigation.

The truth is that only one modal (fingerprint) is regarded as mature and available for commercial deployment, and there are only a selected few brands that are tested, proven and chosen for the South African conditions Coetzee adds.

For staff and pupils at the Durban high school, the integration of Morpho biometric fingerprint technology adds substantial value.

The new system will enable a far more efficient tuck shop operation and is expected to lead to more revenue for the retail outlet and the school.

For the individual learner, the system offers a significant amount of value because there is no longer any reason to carry money and therefore no risk of monies being stolen or lost.

Ultimately there is significantly more control achieved. Parents can receive online reports on purchases their child made and also has the ability to block certain items they would not like purchased.

Heidi Bentley, Executive Director, EduAdmin, said that the partnership between Controlsoft and Ideco share a passion for technology that makes a significant difference to operations.

“The integration of Ideco’s biometric scanners, Controlsoft’s access control infrastructure and EduAdmin systems adds enormous value to the general day-to-day operations. It is a powerful example of what can be achieved when expertise are applied with the right technology,” says Bentley.

Posted in Uncategorized

Biometric security mobilised to protect mobile banking

Increasing rates of identity theft and related fraud is fuelling the demand for the application of biometric technology, specifically as e-verification tools for online and mobile banking.

According to experts within the identity management industry, aside from the inconvenience caused to consumers with having to continuously verify their identity, fraud can cost companies millions.

Marius Coetzee, Managing Director at Ideco says mobile banking has come under the spotlight because of the risk that fraud poses to both businesses and individuals. “Mobile service providers and device manufacturers are aware of the need for enhance security and applications,” he says.

Ideco is a leader in the application of biometric technology and Southern Africa’s primary distributor of Morpho fingerprint biometric solutions.

The Company has entrenched its position with the rollout and integration of Sagem biometric solutions and other identity management infrastructure.

Coetzee concurs with security technology experts who predict a surge in the convergence of biometric solutions with mobile devices.

“Consider the integrated of fingerprint scanning technology on Apple’s new iPhone 5. It is about empowering the consumer to help take control of their identity and make themselves less susceptible to attacks. Issues like account hacking and phising to solicit personal information and use this data to commit fraud are now top considerations,” he explains.

A fingerprint is unique because of all the positions where the raised ridges are either split or end. Advanced biometric readers are able to consistently and accurately recognise these points and assign a reference point to them. These are referred to as minutia points and are shown by the blue symbols on the graphic below. These points are then accurately recorded by the fingerprint reader and stored as an algorithm or a piece of mathematical code known as the Template.

On average, a single fingerprint has between 80-and-100 (eighty to one hundred) of these minutia points. In a court of law, when a fingerprint expert presents a fingerprint as evidence the court expects a minimum of eight minutia points to correlate. Although the security levels are configurable, our fingerprint readers require 25 of these points to match for the purpose of authentication.

According to Ideco the convergence of biometric and mobile will pave the way for the eventual replacement of passwords, usernames and other more traditional forms of protection.

“Biometric-based e-verification is an accurate, easily integrated and managed infrastructure,” says Coetzee. “This is why it lends itself to the automatic, realtime and constant nature of mobile technology and telephony. A system that uses fingerprint, facial recognition or voice to verify individuals can add substantial value to industries like banking.”

However Ideco advises that consumers check and confirm if the biometric technology acquired is compliant with industry regulations and recognised by law enforcement agencies.

Posted in Uncategorized

Ineffective visitor management – it is not worth the risk

In most instances, visitors to business premises are obliged to provide details at security check points – usually through a pen/paper or basic registry system. The law makes it clear of the responsibility of businesses to account for their records of visitors and of employers, in short, to strictly adhere to the principles of corporate governance. This has opened the door for greater interest and investment in digital, biometric-based personal identification systems say experts.

One of the main issues with existing visitor management systems and processes is that they are based extensively on the visitor providing true information. For the most part, visitors are received on face value and allowed to enter the premises.

Aside from adherence to corporate governance, compliance with The Occupational Health and Safety Act (OHSA) of 1993 has to be factored in as a driver behind the adoption of advanced personal identification systems.

This technology incorporates fingerprint access control, fingerprint scanners and fingerprint ‘NEAR Scan’, amongst others.

Ideco is an established leader in the application of biometric technology and Southern Africa’s primary distributor of Morpho fingerprint biometric solutions.

The Company has entrenched its position with the rollout and integration of Sagem biometric solutions and other visitor management infrastructure.

“The law deals with specific instances where accurate record-keeping of visitors is required,” explains Marius Coetzee, Managing Director, Ideco. “There are two key components to this. The first is that books or registration documents have to be filled out, otherwise there are implications in terms of the law – should there be any emergency situation. The other is that visitors who provide inaccurate or false information are committing identity fraud and can be open to prosecution. There is also the issue of privacy and people who do not want others to see their details in a visitor’s record.”

According to Ideco fear of abuse of the information and intentional deception are two of the more common reasons why people provide incorrect information.

At the same time, the company reminds the market that Right of Admission to a site is the prerogative of the owner or body corporate of that site.

Registration using a biometrics system and based on the acquisition of the vehicle and visitor details and a fingerprint addresses these concerns.

Ideco has introduced Electronic Visitor Identity Management (EVIM), a comprehensive digital personal identification system, to help clients with compliance and to enhance their security procedures.

“Due to the sensitive nature of personal data, some visitors may use the ’invasion of privacy‘ argument to avoid using the system. However, EVIM was most carefully developed to operate entirely within all legal boundaries. The unique way in which identities are verified and information stored, provides an effective crime deterrent with increased security without any risk to the privacy of visitors,” Coetzee explains.

All South African ID numbers can be verified through EVIM and in the event that someone else’s ID number is used, the system will print the details of the owner of the ID number. Misrepresentation is regarded as identity fraud and a fingerprint template can be subsequently used as evidence.

EVIM relies on both the cell phone network as well as the Internet to transact successfully. This means that if any one is down, transactions will not be processed online and the terminal will revert to “offline” mode.

However, no information will be lost. Once the network becomes available again, all offline transactions will be loaded to the EVIM server in order to ensure the visitor register remains complete.

The Primary EVIM Servers are hosted at the MTN Data Centre in Woodmead, Johannesburg. This data center is regarded as one of the most secure, reliable and continuously available data centers in South Africa to ensure a word class service to all EVIM customers and their visitors.

Posted in Uncategorized

SAPS biometric tender sets the bar for industry

A tender released to the market for biometric technology equipment, services and support by the South African Police Services (SAPS) has thrown down a gauntlet for the domestic biometric technology market.

This is the view of executive management at Ideco, an established leader in the application of biometric technology and Southern Africa’s primary distributor of Morpho fingerprint biometric solutions.

Marius Coetzee, Managing Director, Ideco, believes the level of instruction and direction within the tender is on par with anything that would be released at global law enforcement agencies such as Scotland Yard or the FBI (Federal Bureau of Investigation). Coetzee specified the fact that the tender would ensure a chain of evidence that could be used as undisputable proof of an identity.

“The SA industry needs to realise that few biometric solutions operate totally in isolation. At some point it needs to interface to SAPS for criminal record checks or to the DHA for online fingerprint verification or to other legacy systems for identity clearing. If industry solutions do not comply with these minimum standards the civil systems would simply reject it,” he said.

The tender specifies that biometric solutions must comply with various elements, including quality of fingerprint images as specified by the FBI and endorsed by the National Institute of Standards and Technology (NIST), biometric information management as specified by FIPS 201 and South Africa’s SABS under SANS 19785, as well as biometric information interoperability as specified by SABS under SANS 19794.

“It is important to note that the local industry seldom considers any standards. Procurements are based on features or functionality and looks, only to realise in court that the evidence render useless. In many cases the industry is also mislead about standards because suppliers simply do not understand the relevance of certain standards,” Coetzee adds.

As the primary distributor of Morpho biometric readers and exclusive support and repair centre for Morpho in South Africa, Ideco is using its leadership position in the market to back its partners in their response to the tender.

“We fully understand the intricate details of the specifications and its relation to the business requirements SAPS may have … SAPS closely works with major global organisations such as FBI and Interpol and would only utilize biometric solutions that meets the highest standards and produce evidence that would stand in a court of law,” says Coetzee.

Posted in Uncategorized